Outdoor Wedding Checklist for Florida: 8 Things You Really Need to Think About

Photographer: The Lemons Photography

Planning a wedding is already a bit like juggling flamingos (glamorous, a little chaotic, and highly Instagrammable). Now, throw in the unpredictability of Florida’s weather, its sandy beaches, lush gardens, and - let’s be honest - its humidity levels that rival a sauna, and you’ve got yourself an extra layer of excitement. Outdoor weddings in the Sunshine State can be absolutely magical, but they do require some thoughtful prep.

Here’s a checklist of 8 things to consider if you’re saying “I do” outdoors in Florida:

1. Weather Plans A, B, and C

We all know the Sunshine State likes to keep us on our toes. One minute it’s cloudless and gorgeous; the next, you’re watching storm clouds roll in like they have an invite to the reception. Always have a backup plan. Think: a tent rental (with sides you can zip down in case of rain), an indoor venue option on standby, or a flexible ceremony start time if you’re in a particularly tropical season. Your peace of mind is worth it, and your guests will thank you for not making them sprint for cover in their wedding finery.

2. Time It Like a Pro

Florida weather has moods - let’s call them “morning dew,” “midday scorcher,” and “late afternoon thunderstorm.” The sweet spot? Late morning or early evening ceremonies, when temperatures are more forgiving and lighting is golden. Avoid midday unless you want everyone melting into their outfits like ice cream on the sidewalk. And yes, check sunset times so you can get those dreamy golden-hour photos without rushing your vows.

3. Bug Patrol

Mosquitoes in Florida don’t just bite; they RSVP aggressively. Depending on your location (beach, garden, or lakeside), you’ll want to arm yourself against them. Consider professional pest control sprays before the event, have citronella candles or discreet bug-repellent stations, and even offer cute little guest favors like mini bug spray bottles wrapped with your wedding colors. Trust us, your guests will appreciate being bite-free while they dance under the stars.

4. Dress Smart (and Sweat-Savvy)

Florida heat and humidity don’t play around. Brides: lightweight fabrics like chiffon, organza, or tulle will keep you looking radiant without overheating. Grooms: linen or lightweight suits are your best friends (bonus points if you skip the tie for a beach ceremony). Encourage your guests with a gentle dress code reminder, too - no one wants to be the cousin who wore wool in July. And maybe have some cute fans or parasols available to keep everyone cool.

5. Keep Guests Comfortable

Think of your guests’ comfort as part of the décor. Provide shaded areas, plenty of water stations, and maybe even chilled towels for a luxurious touch. If it’s a beach wedding, consider flip-flop baskets so people aren’t sinking into the sand in stilettos. If it’s a garden wedding, paths or walkways (like the wooden aisle at the Broken Oak ceremony spot) can help prevent muddy shoes. When guests are comfortable, they’ll be focused on celebrating you instead of silently wishing for an air-conditioned getaway.

6. Sound Matters

Between ocean waves, chirping cicadas, and the occasional “Florida Man” moment in the background, outdoor weddings can get noisy. Make sure your vows (and the officiant’s words) can actually be heard with a microphone and speaker system. No one wants to miss the “I do” because a seagull stole the show. And while we’re here, consider wind-resistant mic covers. Gusty days can sound like a hurricane on the audio recording otherwise.

7. Decor That Can Handle the Elements

Lightweight linens? Great - until a coastal breeze turns them into sails. Delicate paper decorations? Lovely, unless they get soggy in humidity. Opt for sturdy florals, heavier tablecloths, and décor elements that can stand up to wind, heat, and maybe even a drizzle. Pro tip: tropical flowers like orchids, hibiscus, or birds of paradise not only thrive in Florida’s climate but look stunningly on-theme.

8. Permits, Rules & Fine Print

Florida beaches, state parks, and even some gardens require permits for weddings. Don’t assume you can just set up an arch and call it a day—check with local authorities about regulations. Some places have noise restrictions, limits on alcohol, or even rules about how many chairs you can set up. It’s not the most glamorous part of planning, but crossing this off your checklist saves you from a surprise “wedding crasher” in the form of a park ranger.

Bonus Tip: Embrace the Florida Vibe

Yes, planning around weather, bugs, and humidity takes effort - but remember why you chose an outdoor Florida wedding in the first place. The scenery is unbeatable, the sunsets are magical, and where else can you end your night with your toes in the sand or surrounded by glowing tropical gardens? Embrace it. Let your day feel like Florida itself - vibrant, a little unpredictable, but absolutely unforgettable.

Final Word: With the right prep, your Florida outdoor wedding can go from “oh no, what if it rains?” to “wow, that was the most beautiful day ever.” Keep this checklist handy, add your own personal touches, and then go enjoy the palm trees, sunshine, and love of your life. After all, isn’t that what this day is all about?