Your Guide to Planning the Ultimate Destination Wedding: Florida Edition

Rebecca & Benny // Photographer: Onorato Collective

So, you’ve decided to ditch the banquet hall and swap vows somewhere over state lines and fabulous—maybe on a beach, a mountaintop, or under a thousand year old oak tree. Sounds dreamy, right? Planning a destination wedding is like throwing a party, organizing a group trip, and starring in your own rom-com—all at once. But don’t panic! Here’s your guide to pulling off a destination wedding to the Sunshine State. 

1. Flexibility is Your BFF

Here’s the first thing to pack: your patience. Like all weddings, destination weddings come with curveballs—like delayed planes or detours. From surprise showers to schedule shifts, stay flexible and remember: imperfections make the best memories.

2. Pick Your Paradise (Hello, Tampa, Florida!)

Choosing the right locale is more than just scrolling through Pinterest. Consider logistics, weather, and legal requirements. Dreaming of sunny & mild without needing a passport? Florida's got you. From the art deco glam of Miami to the Gulf Coast’s sugar-soft sands to the tropical vibes of the Florida Keys to the picturesque fairytale garden in Tampa, it's where you can get away without leaving the country - ideal if you want a domestic destination wedding with that "far away" feel.

3. Early Birds Send Save-the-Dates

Timing is everything. For destination weddings, send your save-the-dates 8 to 12 months ahead. This gives your guests time to book flights, arrange lodging, and emotionally prepare to wear linen. Remember, advance notice = happy guests.

4. Budget Like a Boss (and Don’t Forget Rain Plans)

Even paradise has price tags. Expect costs to creep—think baggage fees for your gown, vendor travel charges, or last-minute umbrellas if a Florida summer storm rolls in. Always budget a buffer and consider wedding insurance. (Because “hurricane season” isn’t just a summer cocktail.)

5. Hire a Local Wedding Planner

Whether you’re getting hitched in Italy or Islamorada, having a planner on-site is a lifesaver. They speak the language—literally and logistically. They know which florists are fabulous and which DJs only play yacht rock. In Florida, for example, they’ll steer you clear of lovebug season and help you nail permits for any type of ceremony.

6. Meet the Vendors (Virtually or in Person)

If you can swing a planning trip, do it. Tour the venue, taste the cake, vibe with your photographer. If travel’s a no-go, hop on video calls and ask lots of questions. A Florida bonus? It’s relatively easy to fly in for a weekend recon mission—plus, you’ll have an excuse for a pre-wedding vacation.

7. Make Guests Feel Welcome

Your guests are taking time off and opening their wallets—make their lives easy. Offer hotel suggestions (bonus points for group rates), help with transport, and consider welcome bags. Florida tip: throw in sunscreen, bug spray, and a fan—especially if you're doing late spring or early fall in the South.

8. Add Some Pre- and Post-Wedding Fun

Don't just plan a wedding, plan an experience. Welcome parties, boat days, taco nights, or farewell brunches let everyone mingle and make memories. In Florida, think dolphin cruises, Everglades airboat rides, or just a barefoot bonfire on the beach.

9. Know the Legal Stuff

Each country—and yes, even some states—have their own rules. In Florida, the good news is it’s pretty straightforward: no residency requirement, and you can get your marriage license from any county. Just watch the 3-day waiting period for residents (non-residents are off the hook).

10. Watch the Weather

Tropical locales are gorgeous but moody. Florida, for instance, has sun, surf... and spontaneous downpours. Avoid hurricane season (June–November) if you don’t want a Category 4 crashing your ceremony. Always have a Plan B venue that’s as charming as Plan A.

11. Respect the Culture (and the Wildlife)

Going international? Brush up on local customs. In Florida, it’s more about etiquette than culture shock. But remember: that cute beach is also a nesting ground for sea turtles. Respect the locals—both the human and shelled variety.

12. Keep Guests in the Loop

A wedding website is your best tool. Include travel tips, dress codes (yes to flowy dresses, no to heels in sand), schedules, and things to do nearby. Florida wedding? Include hotspots like Wynwood Walls, Disney detours, or the best Cuban sandwich in Tampa.

13. Pack Like a Pro

Bring all the essentials: your wedding attire, travel documents, and a mini emergency kit. If you’re flying, carry on the dress (always). And ship favors or décor ahead of time if needed—less for TSA to question.

14. Savor the Sunshine and the Moment

Don’t get so caught up in napkin folds and seating charts that you forget the point: you’re marrying your favorite person in a gorgeous place. Take time to breathe it in. And if that place happens to be a Florida sunset over the Gulf? You’ve won the wedding jackpot.

Final Thought: Love in the Sunshine State (or Beyond)

Whether your heart is set on a castle in Tuscany or a barefoot bash on a Florida beach, destination weddings are magical because they bring your favorite people together in one unforgettable place. With a little prep and a lot of sunscreen, you’ll have a wedding that’s not only Instagram-worthy but deeply meaningful too.

Now grab that guest list and start planning—your "I do" with a view awaits!